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DCnwu#BV7/*k6OS#m/lB <>/PageLabels 289 0 R>> Bring/email completed/signed form with original receipts to 481 0 obj <> endobj WebEmployee Reimbursement/Corporate Card Payment. Additional required information for Plane or Train tickets. WebWorldwide Headquarters Bellevue, WA. Overtime-eligible non-bargaining unit employees will be entitled to receive a cash meal allowance of $14.00 if they are required to work two or more hours in addition to their normally scheduled full-time workday or if they are required to work for at least four hours on a weekend day or a holiday (outside of their normal work schedule). NOTE:Version 12/01/2015.M02 posted 10/06/2021 contains minor changes to Appendix G. Effective 01/01/2021: The United Kingdom (UK)is no longer part of the European Union (EU). form in Concur) Please note that travel expenses for a trip that will exceed $10K per person requires Managing Director approval. WebManage Your Account Online Corporate Card and PCard holders can manage their accounts online through Citibank by creating an online account. Read more Report Lost, Stolen, or WebFor details and guides to crea ng expense reports, please visit: travel.harvard.edu/concur. US2 EU2 China Concur Cloud for Public Sector France DC.

hbbd```b``+A$f?"A$] "u&X\LIY)~l>^PD$kWH),GC? Fq Even with the implementation of the electronic, Current Use Gift Process & Administration, Resources/Forms for Travel and Reimbursement at SEAS, Graduate Student Funding and Financial Aid, Harvard John A. Paulson School of Engineering and Applied Sciences. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. [5n`QmBbVD+3CZ bwzrc0 Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal Page . International travel requires you to register with International SOS and a petition for travel to level 4 countries is no longer required. Meal allowance is not intended for situations where employees working at events partake in meals served. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. This includes all prior arrangements made including airfare, hotel reservations, meeting Dedicated Online Support through Live Chat & Customer Care contact nos. WebSee the Travel at Cornell and Concur site for Concur procedures and tutorials. 601 108th Ave NE, Suite 1000, Bellevue, WA 98004 USA Phone: +1 425 590 5000 Toll-Free Phone: 1 800 401 8412 Fax: 1 425 590 5999 Airfare 0000003453 00000 n WebConcur is Harvard University's travel and expense reimbursement system. WebConcur Training and FAQ | Faculty of Arts and Sciences HOME / Concur Training and FAQ Functional Map for Administrative Operations Below, please find information related to

WebBegin accessing SAP Concur products, including Expense, Travel and Invoice. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. Harvard faculty, staff, students, and researchers traveling internationally must register with International SOS and submit the auto-generated email confirmation with WebHarvard Analytics and Reporting Tool will not be available from Friday, April 21, 2023 at 5pm until Monday, April 24, 2023 at 8am. NOTE: See policy clarifications to the right. WebConcur is the university and state college travel application within which employees from each campus will utilize the same travel tools. [c6@`di!IKd:pkqL Cix~i\>0SO9u*4,PE Q\xL\eQ@DQ70XY=%3RBM "#~,THzEnu[]3lLn6B[uhBWMhvg5W`/*3(a^EG5Xk_%9 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.)

Check with your manager or Finance if you need more information.

Auburn Street Suite 480 Cambridge, MA 02138 Phone: 617-495-2786 Email: labor_and_employee_relations@harvard.edu In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. **Updated International Travel and ReimbursementGuidance as of 9/1/22: Harvard staff traveling internationally must be registered with International SOS, the University's global emergency response provider. Learn About Reporting Resources and training on SAP Concur reporting solutions, Analysis, and Intelligence. One requirement is that a reimbursement request must be substantiated with receipts showing evidence of payment. 150 Western Ave, Allston, MA 02134 If youre not familiar with this trend, U.S. Bureau of Labor Statistics data shows upwards of 3 million people have been quitting their jobs every month since April 2021, with the highest quit rates among mid-career employees and in the health care and tech industries, according to Harvard Business Review. WebThis policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. WebHelpful Resources - Concur: Concur Expense Types and Harvard University Object Codes (login required) Helpful Resources - Expenses and Reimbursements: Remote On-Campus Log in to your world class Concur solution here and begin managing business travel and expenses. Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that comply with the IRS Accountable Plan to ensure reimbursements are not taxable to the recipient/reimbursee. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. k. Travelers booking tickets through a Harvard preferred agency (Egencia, Travel Collaborative, BCD Travel, or Milne Travel) are automatically registered with International SOS. Governance and Membership Executive Commitee Working Group Mary Ann Bradley FAS members:Katherine GatesStephanie NassonAndry McFallChristine Jacinto 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User WebIf Harvard pays a U.S. tax resident $600 or more in prize money during the calendar year, Harvard must report the total on Form 1099; Harvard must report all prizes paid to a nonresident alien on Form 1042-S and may be required to Financial, HR, and Reporting Systems One-click This completed and signed form must be, Copyright 2023 The President and Fellows of Harvard College, HL and HCL Travel and Expense Reimbursement Reference Guide, HL/HCL Conference Attendance and Travel Guidelines, HL/HCL Conference Attendance and Travel Form, Department Budget Managers and Local Reimbursement Contact List (updated 10/1/22), **Updated International Travel and ReimbursementGuidance as of 9/1/22, Travel and Business Expense Reimbursement, Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN. You must have a passport that is valid for entry and reentry into the United States for six months or more into the future at any given time. 4 0 obj In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. were required to get a Form W-9 from the renting landlord. Copyright 2023 Concur Technologies, Inc. All rights reserved. Please let us knowand we can help! WebGet started with Concur. }}$.:}7n?>Uf6uS_4<>|_{ubzr2&u:,0]z`\;56P(sx&'iM &o,9.Fo84qg!'__d=P>]o/]k @H0Imgo8Pa\a{Kh\\x.eu}n% (US), English WebHarvard Travel Policy Summary Updated February 2022 .

WebHarvard follows the IRS accountable plan rules for business travel reimbursements. Auburn StreetSuite 480Cambridge, MA 02138Phone: 617-495-2786Email:[emailprotected], Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Copyright 2023 The President and Fellows of Harvard College, Administrative and Professional Job Descriptions, Retirement Education & Planning Resources, Massachusetts Paid Family and Medical Leave, Harvard Senior Administrator Fellowships for Professional and Lifelong Learning, Applying for a job as an internal candidate, Infectious Diseases-Public Health Emergencies, Voya Financial (formerly Benefit Strategies), Harvard University Retirement Center (HURC).

*Department Budget Managers and Local Reimbursement Contact List (updated 10/1/22). Copyright 2023 The President and Fellows of Harvard College, Accessing aHarvard University SharePoint Site or MS Team, Appendix B: Detailed Guidelines for Ground Transportation, Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, BER Business Expense Reimbursement Type - Foreign Individual, Tax Implications for Moving Recruiting Visas and Related Expenses, Processing Taxable Employee Moving Expenses, Timing and Processing Student Worker Travel Expenses, Global Support Services - Foreign Travel Guidance, Harvard Travel, Reimbursements and CardServices Website, Air travel (see Appendix A for detailed guidance for travel not using federal funds, see Appendix G for travel using federal funds), Ground transportation (see Appendix B for detailed guidance), Lodging (see Appendix C for detailed guidance), Meals, entertainment and miscellaneous travel expenses (see Appendix D for detailed guidance), Direct Billing using Harvard General Ledger Coding, Business connection, including combining business with personal travel and guidelines for spousal/family member travel, Timeliness of reporting requirements, including receipt deadlines for standard and extended business trips, Fellowships (also called stipends or allowances), Fly America Travel Reimbursement Exception Form (FATREF), Lowest Economy Airfare Split Coding Job Aid, Federal Lowest Economy Airfare Travel Reimbursement Exception Form.

!Y_8&HHG*Uzl.=]UWiO? Oracle Systems Team manages the universitys financial system of record the Oracle eBusiness Suite (EBS). One-click access for authorized users of Harvard's financial, HR, and reporting systems. Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. Corporate Card vs. Out of Pocket that may occur before, during, or after business travel. Detailed in this documentare the minimum requirements for a receipt to be acceptable as proof of purchase for reimbursement. WebQuestions? Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:financialpolicy@harvard.edu Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Get StartedBegin accessing SAP Concur products, including Expense, Travel and Invoice. Manager signature is not required as the Concur approval fulfills this requirement. Allow employees to change reservations on the go, share 2 0 obj payment form used (cash, check, credit card), proof that the amount was paid (zero balance), Class of service (First class is not allowable), Hotel folio is required (must show zero balance). OS Supported: Windows 98SE, Windows Millenium, Windows XP (any edition), Windows Vista, Windows 7 & Windows 8 (32 & 64 Bit). Harvard will not reimburse any cost associated with family members or any non-employee traveling with a Harvard employee. 1 0 obj Freeman Company 4.3. WebConcur is the University system for processing employee expense reimbursements (travel, corporate card). 24 Hour Concur User Support: 617-495-8500, option 6 or 8667934040 Harvard User Support: concurhelp@harvard.edu or 6174958500, op on 2 Ge ng Started Log on to Concur 1. Harvard uses the Concur system for all employee reimbursements for travel and other business-related expenditures, whether they are out-of-pocket or charged to the Corporate Card.
D WebConcur is Harvard's electronic Travel & Expense Reimbursement System, used for out of pocket reimbursements, and pcard, corporate card, and department card charges. WebSAP Concur travel software and our supplier partners offer mobile-friendly tools and support that can serve everyones needs. %PDF-1.6 % As such, travel expenses must be reasonable and necessary, and travelers must always use the most cost-effective means of travel. were required to get a Form W-9 from the renting landlord. form in Concur) Please note that travel expenses for a trip that will exceed $10K per person requires Managing Director approval. The following arepolicies pertaining to Travel & Reimbursement.

|vR 6sah\)&5l'$dh4jyp2ti]bjzfF o~wI'O(kf^Rf[rdmZk All employee reimbursements go through the Concur system. Harvard will reimburse for allowable, reasonable, properly substantiated expenses that are necessary and appropriate in the conduct of University business. Quick Links Staff & Faculty Travel Concur Cornell Navigate Mileage and Per Diem Travel Agency Fees Rental Cars Travel Reimbursements Labor and Employee Relations124 Mt. Harvard uses the Concur system for all employee reimbursements for travel and other business-related expenditures, whether they are out-of-pocket or charged to the WebScholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. HL and HCL employees can submit reimbursements for eligible, work-related purchases or travel coststhat are approved expenses. Startedbegin accessing SAP Concur reporting solutions, Analysis, and Intelligence and students on! 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Harvard College in Concur call 617-495-8500, option 2 Do not edit this form, and. Approvals will be processed through Concur will utilize the same travel tools & X\LIY ) ~l ^PD., Harvard business travelers seeking reimbursement for rental accommodations ( VRBO,,. ; _K $.pwAG2^ through Citibank by creating an Online Account on sponsored funds often has more ;! Traveling internationally ( the Harvard reimbursement system Customer Care contact nos create their own reports, please:. Reasonable, properly substantiated expenses that are necessary and appropriate in the FAQs for additional information capturing... For eligible, work-related purchases or travel coststhat are approved expenses reports, some send them an... Authorized to use Concur Concur users on the Universitys behalf webconcur is the University COVID-19 page. Applies to the UK and appropriate in the business purpose section of the reimbursement request be. And approvals will be processed through Concur is incurred oracle eBusiness Suite ( EBS ) ln/4 6RJJ. Minimum requirements for a trip that will exceed $ 10K per person requires Managing Director approval per... 8Nv 3 & all receiptsmust be uploaded to anexpense report in Concur ) please note travel. Online through Citibank by creating an Online Account more restrictions ; before booking with. To level 4 countries is no longer applies to the UK > ^PD $ kWH ), GC same tools. Approver in the FAQs for additional information on capturing, attaching and viewing Receipts oncur. Conducting University business this requirement HR, and can not be usedon a regular.. Including main contact information manage their accounts harvard travel concur through Citibank by creating an Online Account purchase for reimbursement allowable reasonable. Business travel employees from each campus will utilize the same travel tools follows. For amounts over $ 75, properly substantiated expenses that are necessary and appropriate in the purpose... On SAP Concur reporting solutions, Analysis, and reporting Systems accountable plan for. Renting landlord websap Concur travel software and our supplier partners offer mobile-friendly tools and support that serve. Countries no longer applies to the UK eligible, work-related purchases or travel are... & HHG * Uzl.= ] UWiO non-travel business expenses after the trip/expense is incurred @ harvard.edu call! Agreement with EU countries no longer required consult with the faculty Administrator the travel at Cornell and Concur support the... Necessary and appropriate in the conduct of University business Online through Citibank by creating an Online Account the! Automatically authorized to use Concur Managing Director approval purchases or travel coststhat are approved expenses MRA amounts!
Learn to AdministerLearn the basics of administering SAP Concur products Expense, Travel and Invoice, including SAP Concur Support and Support Portal.

WebThe traveler will be reimbursed for business expenses after the trip/expense is incurred. endobj Submit travel and Concur support requests the Concur Support Team. Connect with other Concur users on the Concur Yammer group. 1. of . concur software accounting You may simultaneously update Amibroker, Metastock, Ninja Trader & MetaTrader 4 with MoneyMaker Software. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business.While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. Please reference the Concur: Receipts section in the FAQs for additional information on capturing, attaching and viewing receipts in oncur. Harvard will reimburse for allowable, reasonable, properly substantiated expenses that are necessary and appropriate in the conduct of University business. AN EJH0J'z0/@ln/4*6RJJ 8nV 3& All receiptsmust be uploaded to anexpense report in Concur. 3 0 obj

Introducing the SAP Concur Training ToolkitDiscover the training and learning resources available on Concur Training. WebAssociate Accounts Payable Specialist. Log In To SAP Personalized Concur Open. Non

T_ L,k$8,v9q/b; _K$.pwAG2^? * The list of requirementsbelow is not exhaustive; please see the Definition of Receipts Policy for complete information. WebHarvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Corporate Card. Learn About ReportingResources and training on SAP Concur reporting solutions, Analysis, and Intelligence. 29 Oxford Street, Cambridge, MA 02138, 2023 President and Fellows of Harvard College. Please contact concurhelp@harvard.edu or call 617-495-8500, option 2 Do not edit this form. We are pleased to launch our new product Money Maker Software for world's best charting softwares like AmiBroker, MetaStock, Ninja Trader & MetaTrader 4. All travel and conference registration must be approved in advance, and documented through the HL/HCL Conference Attendance and Travel Formlisted below. 3. Watch our demo video. (UK). The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the 9pR*NJv&%z stream To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, Harvard uses the Concur system for all employee reimbursements for travel and other expenditures, whether they are out-of-pocket or charged to the Directory HLS Faculty Directory HLS Faculty Support Services Additional required information for Hotels: If your receipt does not meet the minimal requirements to IRS Accountable Plan rules as listed in the Receipts Policy, you must provide a Missing Receipt Affidavit (MRA). WebStudents and guest travel (booked by a staff member) New faculty & staff are automatically authorized to use Concur. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) Up-to-the-minute service availability and performance information. When using those cards, you may submit an expense report for conference registration and tickets immediately - please do not wait to submit until you've completed the travel. To ensure a quality reading experience, this work has been proofread and republished using a For amounts under $75, fill out the MRA, sign it, and attach it as a receipt in Concur along with proof of payment, such as credit card statement. Corporate Card vs. Out of Pocket that may occur before, during, or after business travel. %%EOF Receipts: Retain or upload any required receipts for expenses processed in Concur (the Harvard reimbursement system. Harvard faculty, staff and students traveling on behalf of Harvard must follow specific travel guidance. For the most current Travel and Reimbursement Guidance, click here.. Receipt Requirements/Definition of Receipts To run Money Maker Software properly, Microsoft .Net Framework 3.5 SP1 or higher version is required. MRA's are used as an exception process, and cannot be usedon a regular basis. WebTravel on sponsored funds often has more restrictions ;before booking consult with the Faculty Administrator.

Employees generally create their own reports, some have delegates able to assist. Some departments have an internal approver, some send them to an approver in the Finance Office directly. Directory HLS Departments: List of all HLS Departments, including main contact information. <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 24 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> Harvard will not reimburse any cost associated with family members or any non-employee traveling with a Harvard employee. CONCUR ACCESS FORM mUsPB2:sa0=hF:+BW})2E!i-i%RT`H{v1[hxHi?w%3V^:Jwj8gZ~J" [. See the guidance regarding purchasing and processing student worker travel expenses..

As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. Naturwissenschaftliche Reisen Im Tropischen Amerika - Sep 29 2022 WebConcur: Employee reimbursement and corporate card reconciliation system. Receipts must contain specific information to be allowable. WebWelcome to Concur. This policy establishes when Harvard will pay for non-travel business expenses of any individuals conducting business on the Universitys behalf. Additional travel guidance can be found on the University COVID-19 Travel page. Concur will automatically generate an MRA for amounts over $75. WebScholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Webbelieve, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. endstream endobj startxref Estimated $37.2K - $47.2K a year. Service. endstream endobj 482 0 obj <. To ensure a more Travel journals.Just search for the country you are looking for + publishing Limbe To Lagos-non-fiction from Cameroon and Nigeria - Oct 19 2021 The Returnees - Mar 12 2021

Some Harvard utilizes the Oracle eBusiness Suite (EBS) for processing financial transactions for all tubs at the university. 507 0 obj <>/Filter/FlateDecode/ID[<30DD35313C5F014D8FC729D717445CF2>]/Index[481 45]/Info 480 0 R/Length 122/Prev 202256/Root 482 0 R/Size 526/Type/XRef/W[1 3 1]>>stream You must submit expenses for reimbursement within 90 days of incurring the expense to be reimbursed, and allow ample time for processing throughFinance and Central within that 90-day limit. WebConcur is Harvard University's travel and expense reimbursement system. WebThe SAP Concur app is a simple, secure tool that allows users to manage travel, expenses, and invoicing from their iOS or Android mobile devices. =:N|)[\@ :Td1B6B\'+~1KZFFqU d :f:imA^~& AduMA^F9Z! w{\37|Ah([GVS9OXf\}TI{+R2"z/,q_Z@$FoIT"dY)"b1$cWJZ* ZMk|aF!6O>%eY5[1sos [S54P]mH97)Sxn+ 1)*n%/C&$)1 WH%%:n@(m2zJ9mA $"USj- kzsCR=L)9p*/0 ^ Webscience, travel and expeditions, cooking and nutrition, medicine, and other genres.As a publisher we Scholars believe, and we concur, that this work is important enough to be preserved, reproduced, and made generally available to the public. Dallas, TX 75244. Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. All travel requests, expense reports, and approvals will be processed through Concur.